- 1Wrong Schedule B/HTS codes are the single most common rejection cause
- 2Party name mismatches between EEI and supporting documents cause immediate rejection
- 3For vehicle exports, timing violations are unforgiving — the 72-hour window is absolute
- 4AES returns specific error codes — address each one precisely before resubmitting
One Wrong Field. One Rejected Filing. One Missed Shipment.
AES validates every EEI submission for completeness and consistency. When mandatory data is wrong, missing, or contradictory, the system rejects the filing. That rejection delays your shipment and can trigger fines.
Most AES filing errors are preventable. Here are the ones that cause the most damage.
Error #1: Incorrect Schedule B or HTS Codes
Wrong commodity codes are the single most common cause of AES filing rejection. Every export requires the correct Schedule B classification. Guessing is not a strategy. Verify codes against the Census Bureau's Schedule B search tool before filing.
Error #2: Incomplete Party Information
Missing or inconsistent exporter, consignee, or intermediate party details trigger immediate rejection. Names must match legal records exactly. Addresses must be complete. Even minor discrepancies between your EEI and supporting documents cause problems.
Error #3: Value or License Discrepancies
Declared transaction value must match commercial invoices. If the item is licensed or controlled, the filing must include license numbers and ECCN or USML data. Omitting this information is among the most costly common AES mistakes.
Error #4: Timing Violations
Late filing or incorrect presentation method triggers rejection. For vehicle exports, the 72-hour window is strict. Miss it and the filing is invalid regardless of data accuracy.
How to Validate Before Submitting
Before you file:
- Cross-check HTS/Schedule B codes against official sources.
- Verify party names against legal records.
- Confirm declared value matches the commercial invoice.
- Check timing against port-specific requirements.
Validation takes minutes. Resubmission after rejection takes days.
Quick Fixes and Resubmission
AES returns specific error codes with every rejection. Address each code precisely. Do not guess at fixes. Resubmit promptly and retain the ITN and submission receipts once accepted.
Stop Guessing. Outsource Your AES Filing.
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